Crocodoodle

E-SAFETY POLICY

As part of Crocodoodle Creative Pre-School safeguarding duties we have a responsibility to protect the children, the staff and the pre-school. This policy is written to protect the children, the staff and the pre-school and aims to provide clear guidance on how to minimise risks and how to deal with infringements.

Day to day safety within the pre-school

Staff, visitor, student and volunteer phones/ipads/watches with cameras are kept in a secure cupboard whilst children are present. If staff need to use their phone they must ask permission from the managers and if permission is granted they will use their mobile phones off school premises. Staff can give the pre-school phone number as their emergency contact number.

Ipads – Crocodoodle use ipads to record images for observational purposes and to update the Facebook site and website. It is the responsibility of pre-school managers to ensure safe use of the ipads. The memory storage on the camera roll is deleted on a regular basis, usually weekly when these photos have been printed for staff to use for their records. The photos taken for our Facebook page will not include pictures of children, these images will be of activities or work the children have taken part in. Full names of the children will not be used in this way. Before your child starts with us you will be asked to fill out a permissions form asking if you agree to us taking photos for the above three reasons. We would always regain permission before adding photos to our website or advertising material.

Ipads are password protected, children do (at times) use these under adult supervision to support their knowledge and ability in the use of ICT.

We have access to cameras that children can use to record their own experiences, these photos are used to evidence children’s achievements and interests.

Each ipad also has a junior search engine to be used with the children under supervision for research.

Crocodoodle has an office based computer that managers and staff use. This is password protected and is connected to the schools internet connection which has a firewall. Families records are kept on the office computer, this is protected with a second layer of security and only managers can access this. Personal data will be recorded, processed and made available in accordance with the Data Protection Act 1998.

Staff safety and online bullying

SOCIAL NETWORKING

We realise that social networking has now become an integral part of everyday life and that many people enjoy membership of social network sites such as Facebook and Twitter. Social media allows for the free and easy exchange of information, opinions and images. With particular regard to the images of children and to enable the Pre-School to comply with it’s strict safeguarding requirements, it is necessary to set our terms around the use of social media in connection with how the Pre-School is presented publically. We are well aware that these sites can become a negative forum for complaining or gossiping and as such care must be taken not to breach our confidentiality policy or offend anyone using these sites. With this in mind, the Pre-school asks that you do not post negative comments about us on any of these sites. We also ask that staff and current parents are not “facebook friends” unless this existed before the staff members employment began. If you have any cause to complain, in the first instance please speak to a senior member of staff who will investigate. The Pre-school holds a complaints policy and procedure which can be found on our website.

Breach of confidentiality will result in the termination of your contract with the pre-school and the removal of your child’s place.

This policy covers (but is not limited to) the following social media channels:

  • Facebook
  • Twitter
  • Instagram
  • LinkedIn
  • Personal Blogs
  • The scope of this policy applies to the following people:

  • Employees
  • Volunteers/work experience students
  • Parents/carers/other family members
  • Crocodoodle Creative Pre-School has looked carefully into the risks and benefits of using a Facebook page as a extra method of communication between the Pre-School and parents, other settings and as a method of advertisement to parents in the local area. The Facebook page is specifically intended to:

  • Give parents, carers and future parents/carers and idea of the sort of activities and environment we offer at Crocodoodle Creative Pre-School
  • To give parents a starting point for conversation with their children about their time at Pre-School
  • To give general advice/ information to parents about relevant issues
  • The Facebook page will not be used to display photos of children, to discuss individual issues or children.

    Social Media and employees

    Crocodoodle Creative Pre-School recognizes that employees may be regular users of social media and has no intention of curtailing their use beyond reasonable requests to adhere to Safeguarding regulations and professionalism.

  • Employees are advised not to reveal publically on social media that they are employed by Crocodoodle Creative Pre-School, this includes photos taken whilst wearing uniform.
  • Employees must not discuss Pre-School (including colleagues, children, parents or the organization) in conversations that take place on social media in any way that goes beyond giving out information which is freely available on the Pre-School website. This includes interactions with other staff members.
  • It is recognised that potential parents may ask publically for opinions on Crocodoodle Creative Pre-School and/or other pre-schools in the area. Staff are advised not to engage in such discussions.
  • If an employee becomes aware of any conversation taking place on social media about the Pre-School and the tone of the conversation is critical of individual staff members or of the organization, then it must be reported to a Manager for investigation.
  • Employees must not create any social media friendships with parents of current children at Pre-School – this is to ensure the correct professional relationships are maintained between staff and parents.
  • The Pre-School will make an exception to this rule if an employee has an existing relationship with a child’s parent(s) before the child starts Pre-School. You should inform managers of any pre-existing relationships before you begin your role. This rule no longer applies after a child has left the Pre-School.
  • Staff interactions on social media must remain
  • Employees must not place any images of Pre-School children onto social media.
  • Any breaches of this policy will be investigated and could result in disciplinary action being taken against the individual concerned.
  • Social media and volunteers/work experience students

    Crocodoodle Creative Pre-School recognises that employees may be regular users of social media and has no intention of curtailing their use beyond reasonable requests to adhere to Safeguarding regulations and professionalism. It is also recognised that such individuals may not have the training on Safeguarding that an employee has, so the following brief guidelines are provided:

  • Remember that nothing you put onto social media can be considered fully private, no matter how strong your privacy settings are.
  • Do not state on social media where you will be volunteering/on placement.
  • Do not discuss pre-school in any way on social media, this includes the organization, it’s location, it’s policies and practices, it’s staff members, it’s children and parents/carers.
  • This rule continues to apply after you have finished your volunteering/work experience and exists to ensure appropriate confidentiality and professionalism can be maintained by the organization and it’s staff in relation to how it is presented publically.
  • If you become aware of any discussion taking place on social media about Crocodoodle do not enter into it, however, if anything about the discussion gives you cause for concern then it should be reported to the manager.
  • Do not attempt to establish any relationships with parents/carers at pre-school on social media during the course of your volunteering/work experience.
  • The only exception that will be allowed to this rule is if you have an existing social media relationship with a parent/carer before you begin your role with the pre-school. You should inform managers of any pre-existing relationships before you begin your role.
  • Social media and parents/carers and other family members

    Crocodoodle Creative Pre-School recognises that employees may be regular users of social media and has no intention of curtailing their use beyond reasonable requests to adhere to Safeguarding regulations and professionalism. It is also recognised that such individuals may not have the training on Safeguarding that an employee has, so the following brief guidelines are provided:

  • Remember that nothing you put onto social media can be considered fully private, no matter how strong your privacy settings are.
  • Be cautious how you discuss the pre-school in converstaions on social media. Do not reveal:
  • The names of staff members/volunteers working at the pre-school, or anything else that could reveal their identities
  • The names of other children and their parents/carers who attend the pre-school or anything else that could reveal their identities.
  • If you have any negative opinions or concerns about any aspect of how Crocodoodle is run, do not discuss it on social media. Such concerns should always be reported to the manager so that they can be investigated, discussed and resolved formally.
  • If any opinions are discussed on social media which result in any detrimental effect on pre-school, it’s employees, it’s children or it’s parents/carers then pre-school will follow formal proceedings to investigate.
  • Do not create any social media friendships with staff/volunteers at Crocodoodle, this is so that the managers can be confident that the correct professional relationships are being maintained between staff and parents.
  • Crocodoodle will make an exception to this rule if a parent has an existing relationship with an employee/volunteer before your child starts at Crocodoodle. The rule no longer applies once your child has left pre-school.
  • If you become aware of any conversation taking place on social media about Crocodoodle and the tone of that conversation is critical of individual staff member or the organization then it must be reported to a manager for investigation.
  • Please do not use any device on the pre-school premises, this includes photo’s, calls, text etc.
  • Online safety is about understanding online behaviour and knowing the differences between risk, danger and harm.

  • Risk – downloading and using applications, websites or operating systems e.g. windows or iOS
  • Danger – illegal or inappropriate online behaviour as a result of contact, online conduct or content
  • Harm – emotional, sexual, physical online exploitation, online radicalisation and online repetitional damage
  • Please see the attached link which offers tips, advice, guides and resources to help keep your child safe online

    www.saferinternet.org.uk/advice-centre/parents-and-carers"

    POLICY REVIEWED JULY 2017 – NEXT REVIEW DUE JULY 2018