EYFS Section 3

“Children learn best when they are healthy, safe and secure, when their individual needs are met, and when they have positive relationships with the adults caring for them. “ EYFS Statutory Guidance 2017

This policy ensures that all of the above Statutory requirements in section 3 of the EYFS are fully met and the above statement is at the forefront of Crocodoodle’s provision at all times.

Child Protection

The lead persons for safeguarding are the managers, Maria Oldfield and Hollie Hadfield. Both have completed designated person training and attend regular update meetings. All staff are trained in child protection and training is updated every 3 years. All staff are aware of signs to note, in particular:

  • Significant changes in behaviour
  • Deterioration in general well being
  • Unexplained bruising
  • Marks or signs of possible abuse, including FGM
  • Signs of possible neglect
  • Children’s comments which give cause for concern
  • Any reason to suspect neglect or abuse outside the setting
  • Inappropriate behaviour displayed by other members of staff
  • Managers have a copy of “Working Together to Safeguard children2015”, available to refer to as/when needed. Crocodoodle Creative Pre-School is registered with the LSCB and receive regular safeguarding updates and attend local network meetings which include safeguarding updates. (see also appendix to safeguarding, The Prevent Duty and Promoting British Values)


    In the case of a cause for concern, all staff are trained to discuss the concern with one of the managers, immediately or as soon as possible, and record the concern on a “cause for concern” record form. In the case of a disclosure form a child, specific, written guidelines are given to ensure all recorded information is accurate and appropriate.

    Record of communication (ROC) forms are provided for staff to use as a record of communication with parents regarding any cause for concern or safeguarding issues. These are signed by parents and member of staff concerned and kept on file.

    A “Vulnerable learners Audit” is completed termly in conjunction with a West Sussex ECA to monitor any children at risk of any vulnerability and to identify ways to support them and their families where necessary. Key workers are routinely asked to inform managers of any children for whom they have concerns.

    From 1st April 2016 the workforce of The Children’s Access Point and the Early Help resource Centre were combined. The Multi-Agency Safeguarding Hub (MASH) will be the single point of contact for all safeguarding concerns regarding children and young people in West Sussex, which includes front door access for Early Help. It brings together expert professionals from services that have contact with children, young people and families, and makes the best possible use of their combined knowledge and resources to keep children safe from harm and promote their families’ wellbeing.

    The MASH will do this by:

  • Acting as a front door to manage all safeguarding concerns
  • Researching information held on professional databases to inform decisions
  • Continuing to provide support to professionals working in Early Help. Especially identifying families who need Think Family Keyworker Services and other key working services, and family network responses.
  • Providing a secure and confidential environment for professionals to share information
  • Identifying low-level repeat referrals which taken in isolation may not appear concerning but do when the child’s journey is reviewed
  • Accessing quickly and efficiently the child protection investigation staff both within children’s social care, the Police and health care services (holding strategy discussions centrally).
  • Referring to the MASH:

  • Request for support form:
  • Email
  • Telephone: 01403 229 900
  • Out of Hours 0330 222 6664
  • Any concerns will be passed on to MASH, Social services or the police where appropriate and their advice will be acted upon.

    In the event of a referral being made to an outside agency:

  • We recognise that parents should always be involved in the monitoring of their child’s behaviour or area of concern and should be the first point of contact. We will keep on-going records and observations of significant changes in a child’s behaviour or appearance, which will be written, dated, signed and kept confidential.
  • We will, wherever possible, continue to work with the child’s family and other agencies if necessary to maintain continuity of care for the child.
  • All details of concerns, progress, case conferences etc. are confidential and will not be discussed with anyone who is not authorised to have this information.
  • Any allegation against a member of staff will be taken seriously and managed in accordance with the DfES Statutory Framework and West Susex Child Protection and Safeguarding Procedures (PAN). In the event of an alleagation being made against an adult working in the setting the Local Safeguarding Officer (LADO) will be contacted for guidance and advice. Ofsted will be informed as soon as possible but within 14 days.
  • Our local safeguarding officer is Lyndsay Tunbridge-Adams and her assistant is Claire Coles ( 033022 23339)
  • If we are concerned about the immediate safety or welfare of a child we will contact the police on 999.
  • Suitable People and disqualification

    All staff are DBS checked and details are recorded. All staff complete a suitable person form annually, staff qualifications are recorded, identity checks completed and two references obtained before a member of staff begins working with children. All staff are expected to read, understand and comply with the staff code of conduct at all times. (See Staff Code of Conduct) Managers are aware of their responsibility under Safeguarding Vulnerable groups Act 2006 to inform the DBS service if a member of staff is dismissed due to harming or putting a child at risk of harm. No disqualified person will be able to work with children. Managers have attended Safer Recruitment training and follow all required and suggested recruitment procedure that help deter or prevent the appointment of unsuitable people.

    Staff taking medications/other substances

    Staff are asked to record any medication they are taking and any medication needing to be kept on the premises is stored in the labelled medication box on top of a high cupboard well away from children.

    Staff Qualifications, Training, Support and Skills

    (Also see Supervision Policy)

    Managers’ Qualifications: Maria QTS (3-7), Hollie L3

    Other staff: Ele QTS, Hannah Matthews L3, Rosie L3.

    All staff hold a current first aid certificate, this is an element of Crocodoodle’s induction process and is updated every 3 years.

    Key Person Role

    “3.27 Each child must be assigned a key person. Their role is to help ensure that every child’s care is tailored to meet their individual needs to help the child become familiar with the setting, offer a settled relationship for the child and build a relationship with their parents.” EYFS Statutory Guidance 2017

    Staff:Child Ratios

    Children must always be within sight or hearing.

    For children aged 2-3: at least on member of staff will be present for every 4 children. For children aged 3 and above: there is always at least on e person with QTS working with the children, meaning the Ofsted recommended ratio is 1:13. However, Crocodoodle usually follow an adult:child ratio of 1:8 for children aged 3 and over as we feel this offers a safer, more beneficial learning environment for the children. The 1:13 ratio may sometimes be applied if a member of staff is engaged in a particular teaching activity with a small group.

    Health/Food and Drink

    (See Health and Safety Policy and Health, Hygiene, Medication and Illness Policy and Procedure)

    Accident or Injury

    (See Health and Safety Policy and Health, Hygiene, Medication and Illness Policy and Procedure)

    Managing Behaviour

    (See Promoting Positive Behaviour Policy)

    Safety and Suitability of Premises, Environment and Equipment

    Fire safety (see emergency evacuation and fire safety policy)

    Smoking, no smoking on school or Pre-School premises (see smoking, alcohol and substance misuse policy) Ofsted’s recommended indoor space requirements are met.

    The outdoor play area is safe and fit for purpose, children are exposed to various activities (eg. climbing frame, playing with natural and loose parts and heavy construction materials) that may involve a level of risk but these have been risk assessed and are closely monitored to ensure the developmental benefits and learning opportunities outweigh the risks. There are a suitable amount of toilets and sinks for the children within the boundaries of the pre-school, adults use the school staff toilets and have been offered a break away from the children during the day. All staff have declined this offer preferring to stay with the children for the duration of the pre-school day. There is a password system in operation in the case of an unknown adult collecting a child (eg a relative or friend not met by pre-school staff before). Parents and any visitors are escorted to/from the main door of the school to prevent any unauthorised persons from accessing the school or pre-school.

    Crocodoodle hold public liability insurance of £5 million.

    Risk Assessment

    (See Risk Assessment policy)


    Managers asses the risks or hazards which may arise for the children whilst on outings and identify the steps to be taken to remove, minimise and manage those risks an hazards. Vehicles in which children are transported and the driver of those vehicles are adequately insured and age/weight appropriate car seats are used at all times.

    Special Educational Needs

    (See Local Offer and Equality and Diversity Policy)

    Information and Records

    The Pre-School is registered with the ICO and is aware is the responsibility to keep information held about children and families highly confidential. Confidential records are kept in a locked filing cabinet, which is easily accessible by staff if needed. All staff are aware of the importance of confidentiality concerning any information relating to the children. Children’s records are shared with staff, parents, other agencies and other settings, where applicable. We have parents’ permission to do this. Children’s personal records are kept securely for one year after the child has left the setting. Accident and injury records are kept securely until the child becomes 21 years of age. Photographs of children are taken for learning and development, training and promotional purposes with permission from parents. (See also social media policy)

    Information About The Child

    (See Child Record Forms)

    Information For Parents and Carers

    As much information as possible about the pre-school, is given to parents when their child joins us, including all policies, our local offer, staff information on website, contact details for the pre-school are available on the website and on correspondence sent out to parents and notification of our Facebook page to keep up to date with activities and interests. Parents also receive a weekly/fortnightly newsletter by email to keep them informed of current learning and development, forthcoming dates and any other news of interest. Parents are provided with written observations and an individual progress review for their child every half term in their learning journal. Parents are invited to add to these and share their child’s learning journey with them at home as well as at Pre-School. There is a parents’ area inside the pre-school to share a printed version of current newsletters, any WOW moments from home, a learning library and information relating to EYFS guidelines including copies of “What to Expect When” booklet to borrow.


    (see complaints Policy)

    Information About The Provider

    All relevant information about the Pre-School is displayed on the website, parents can use the email contact form or phone number provided to ask any questions. Crocodoodle Creative Pre-School’s Ofsted certificate is displayed at all times, along with the Ofsted contact details for parents. Staff and children’s details are kept securely in a locked filing cabinet. A daily register of staff and children is kept with arrival and leaving times recorded. A key person list is displayed on the staff noticeboard and made available to parents if /when requested.